Job Title

Online Programs, College Curricular Initiatives and Funded Projects Coordinator

Classification

Administrative Support Coordinator I

AutoReqId

551795

Department

Dean’s Office, College of Engineering and Computer Science

Division

Vice President, Academic Affairs

Salary Range

Classification Range $4,047 - $5,896 per month

(Hiring range depending on qualifications, not anticipated to exceed $4,047 - $4,416 per month)

Appointment Type

Temporary

Time Base

Full Time

Work Schedule

Monday – Friday, 8:00 AM – 5:00 PM; Occasional early morning, evening and/or weekend hours. This is a temporary position to end on or before June 30, 2027, with a possibility of renewal on an annual basis if funds and/or program needs exist.

About CSUF

Standing on 241 acres in the heart of Southern California, Cal State Fullerton was founded in 1957 and has grown to serve more than 43,000 students. As a leading campus of the California State University system, the University serves as both an intellectual and cultural hub for the region and a driving force in workforce and economic development.

We are dedicated to student success through innovative, high-impact educational experiences and robust support programs. Equally, we invest in the growth of our staff, faculty, and administrators through orientations, training opportunities, and ongoing professional development.

As a member of the Titan Community, you’ll have access to a wide range of campus resources and experiences—including the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden, cultural performances at the Clayes Performing Arts Center, Titan Athletics events, the Titan Recreation Center, and our Employee Wellness Program.

Job Summary

It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.  

About the Position: 

The College of Engineering and Computer Science (ECS) is committed to educating engineers and computer scientists who will graduate with state-of-the art knowledge in their chosen field and are ready to embark on careers in industry and government or proceed to acquire advanced degrees in their own or related fields. We seek an exceptional individual to join our team as the Online Programs, College Curricular Initiatives and Funded Projects Coordinator (Administrative Support Coordinator I). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness.

The Administrative Support Coordinator will provide administrative and professional support for the College of Engineering and Computer Science (ECS) online degree programs and related curricular activities, degree programs and curricular initiatives administered by the ECS Dean’s office, and post-award support for all funded grants and projects. Work will include assisting the Program Coordinators with semester course schedule building, compilation of student recruitment plan, email communications to cohorts to assist with registration and course options, preparation of study plans and graduate checks, and other student interactions, by phone, email, and in person. Will assist with travel and purchasing as needed. These programs are a part of larger departments, and coordination with department personnel will be ongoing.

The Administrative Support Coordinator will also provide post-award support for all funded grants and projects which will include all external grants, intramural grants, and projects sponsored by industry, foundation, or individuals. Work will include assisting faculty with budget management, purchasing, and student worker hiring and timekeeping, and grant reporting requirements. Serves as liaison between the ECS Dean's office and the University campus at large (e.g., Academic Programs, Scheduling, Finance, Human Resources and Inclusive Excellence (HRIE), University Extension, Philanthropic Foundation, Auxiliary Services Corporation, etc.).

Works independently on majority of assigned tasks to resolve daily problems using judgment and sound solutions while being mindful of campus and ECS policies and procedures. Performs work on projects with varied complexity. Engages in a broad range of interpersonal contacts. Performs other duties as assigned.

Essential Qualifications

High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems, and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.  

Preferred Qualifications

Self-starter with front-line customer service experience and a strong customer service orientation. Clerical and administrative support experience in an academic environment at a university level. Demonstrated excellent written and oral communications skills to ensure effective communication with a wide audience (e.g., students, academic administrators, faculty, sponsoring agency representatives, and the general public). Knowledge and experience using CMS/PeopleSoft or databases. Knowledgeable about grant management (federal, state, and private foundation). Detail oriented and ability to be proactive about deadlines.

License/Certifications

A valid California driver's license and/or personal means of transportation is required in order to run off-campus errands.

Special Working Conditions

Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator

Additional Information

California State University, Fullerton is committed to fostering an environment where students, staff, administrators, and faculty thrive. We welcome individuals ready to make an impact on student and staff success to apply and become part of the Titan Community. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

Cal State Fullerton is an equal opportunity employer that prohibits discrimination based on regardless of race, sex, color, ethnicity, national origin, or any other protected status.

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process.  

Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. 

California State University, Fullerton is not currently sponsoring any new H-1B petitions for staff, management, or faculty positions.

Effective October 1, 2025, the California State University (CSU) will implement a salary step structure for CSUEU-represented employees in bargaining units 2, 5, 7, and 9. This position may be subject to changes resulting from this implementation, in alignment with the provisions of the collective bargaining agreement.

Hiring Preference

On-Campus CSUEU Employees